We are looking for an Administrative Assistant based in Madrid to work fully dedicated to one of our sponsors. We need well organised, approachable Administrators to provide first class administrative and business support to the clincal team. This varied administrative role will involve everything from carrying out clerical work, coordinating visits, producing progress & status reports, creating and maintaining advanced tracking spreadsheets and mail shots. * Participates in the planning phase of departmental activities. * Assists in establishing schedules and priorities of routine work to meet departmental goals. * Maintain vacation and personal days for department employees. * Order supplies and maintain files, and coordinate mass mailing of documents and supplies to study sites as needed. * Use various computer applications to create merged letters, documents, and presentations. * Schedule internal and external meetings on a regular basis: face-to-face, Intercall and Live Meetings; take meeting minutes if requested. * Perform administrative tasks in a dynamic atmosphere while communicating and interacting with others in a professional manner.