Integrated in the G&A department, the Office Manager role will include the following responsibilities: - Receptionist functions: - As the firts point of contact for most clients, endeavor to answer telephone inquiries in an efficient, friendly and professional manner. - Provides support, such as answering telephone, taking and delivering messages or transferring calls to voice mail when appropriate personnel are unavailable. -Welcome clients and announce visitors. - Monitor visitor access and maintain security awareness. - Collate and update staff lists, overseas offices and contact details regularly. - Check and sign for deliveries and informing the relevant member of staff of their arrival. Deliveries by post or courier will include valuable items. - Ensure the front office and reception is clean and tidy at all times. Control inventory relevant to reception area. - Office Support functions: - Provide office supplies (Stationery & Kitchen supplies) for staff and maintain adequate stocks. - Maintain all office equipment in proper working order and organize periodic inspections of electrical equipment and safety devices. - Budget request for flights, mobile phone rates, hotels and rental cars. - Receive incoming courier packages and prepare outgoing packages. - Organize and coordinate conferences and meeting rooms, etc.