In this role, you will fully take care of the administrative and reception tasks that ensure the smooth running of the office; working daily with different stakeholders. Your role will involve: • Taking care of booking travels for different stakeholders fast and accurate. • Ensure the visitors are well attended, being the face of the company at the Reception. • In collaboration with the Accounting department: • Handling all relevant suppliers & contractors. • Tracking expenses • Purchase orders, invoice verification and tracking. • Working with a variety of vendors such as furniture, food services, Water suppliers, office equipment, security, maintenance and others to obtain services required maintaining our facilities in outstanding condition. • Planning and managing the delivery of daily office activities, programs, training, and events in collaboration with Team Leads. • Being responsible of the annual Parties for Barcelona location. • Owning office floor plans and coordinating office moves when needed. • Maintaining office standards with a nice and comfortable place to work for your colleagues. • Communicating with key stakeholders on a number of day to day matters
• 5 years of experience as an Office / Facilities Manager in a fast-paced environment • Fluency in English and Spanish. • Working hours will be from 9h to 18h, but some flexibility is needed regarding an office emergency out of normal office hours. • Ability to implement and manage processes and procedures in an evolving environment. • Ability to think "out of the box" and bring creative solutions to the table. • Meet deadlines and make sound decisions, sometimes under stress • Easygoing, assertive and friendly, with excellent soft skills and ability to communicate effective, both with office colleagues and external suppliers. • Experience with accounting procedures.