- Execute administrative procedures - Ensure the smooth and adequate flow of information within the company to facilitate other business operations - Manage calendars, schedules and deadlines - Arrange details and book travel, meetings and events - Monitor inventory of office supplies; purchase new equipment based on approved budgets - Monitor costs and expenses to assist in preparation of budget - Oversee facilities services, repair and maintenance activities, and outside contracts and tradespeople - Organize and supervise other office activities (recycling, renovations, event planning etc.) - Act as Executive Assistant to ExO’s CEO and other top-management team members - Lives in Spain (or flexibility to spend significant time during the next few months)