Assist and support the department in his/her functions within management requirements and framework to facilitate the work flow and ensure the smooth running of the department. Main responsibilities 1. Department Support: - Provide support at department level to overall team. - Act as the main point of contact between the department and other internal department. - Control of invoices and contracts. - Prepare and organize logistics for meetings, conference calls such as room reservations, bridge numbers, catering, etc. - Maintain the agenda updated on a daily basis. - Control mail inbox and in his/her absence resolve and/or delegate when necessary to the appropriate person. Control of head's signature with contracts, invoices, internal documentation, etc. - Manage effectively all documentation in a very confidential manner - Attend, screen and manage internal/external telephone calls, correspondance and requests. - Act as the main point of contact between the head and his/her Direct Reports in all sites - Consolidate, create or polish presentations - Manage and follow up of status reports and action item lists - Perform logistics for meetings, events, visits, conference calls, etc - Organize and structure travel itineraries, travel expenses, holidays, etc Special Projects: - Participate in special projects such as Community of Practice, Reorganisation, space facilities, engage etc.