Contribute to the performance of the department by giving first level assistance to the directors and support the department for the delivery of key objectives and to ensure the smooth running of the department. MAIN RESPONSIBILITIES DIRECTOR ASSISTANCE Provide first level assistance to the directors. Manage directors´ calendar and agenda. Control and manage approval processes and internal company administration, including contract signatures. Manage electronic and physical filing of all important internal documentation for reuse or reference. Ensure administrative processes and approvals are up to date in a timely and accurate manner. Manage directors´ travel schedules and arrangements. Ensure smooth communications and provide logistical support whilst directors are on business travel. DEPARTMENT SUPPORT Provide support at department level to overall team in the areas of Risk & Compliance and Data Privacy. Act as the main point of contact between the department and other internal departments. Control of invoices and contracts. Prepare and organize logistics for meetings, conference calls such as room reservations, bridge numbers, catering, etc. Maintain the agenda updated on a daily basis. Control mail inbox and in his/her absence resolve and/or delegate when necessary to the appropriate person. Control of head´s signature with contracts, invoices, internal documentation, etc. Manage effectively all documentation in a very confidential manner. Attend, screen and manage internal/external telephone calls, correspondence and requests. Act as the main point of contact between the head and his/her Direct Reports in all sites. Consolidate, create or polish presentations. Manage and follow up of Status Reports and Action Item lists. Perform logistics for meetings, events, visits, conference calls, etc. Organize and structure travel itineraries, travel expenses, holidays, etc. Provide back up for two Assistants within the Department when they are out of office. SPECIAL PROJECTS Participate in special projects such as community of practice, reorganization, space facilities, engagement, etc.